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Post by TEEROY 34 on Feb 28, 2011 13:41:35 GMT 8
Just a heads up for Committee members and any one wanting to attend.
Once Bill and Dave can confirm the time & location i will adjust to suit, but put this date on your calendar as the meeting is happening on this date.
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Post by caseracing on Feb 28, 2011 21:15:05 GMT 8
seems as i have all the drinks here for the club we will have the first meeting at my joint and the next one can be at someone else's house, please let me know attendance numbers prior to the meeting, start time is 7pm unless that is a problem.
The address is 12 Brailsford way Butler.
non committe members welcome as we have some positions to vote on and projects that need urgent attention so attendance is a must.
you can reply to this post or call me on 0427020511
cheers Bill
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Post by TEEROY 34 on Mar 9, 2011 20:20:22 GMT 8
Reminder for all commmittee members, this Friday night, Bills house, piss up...oooh,,i mean very important meeting.
seriously it is important, a few things being put out on the table for this one, forum related, committee position nominations, tick removal proceedures, etc etc
Ill have my tribe there Bill.
STEVE-O - wheres your photos dude?!
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Post by homer on Mar 10, 2011 17:40:13 GMT 8
shame i live so far away, if you need work done on the track im more then happy to help out..
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Post by TEEROY 34 on Mar 11, 2011 16:40:03 GMT 8
Cheers Homer, will let you know.
We should get some event info tonight and be able to let people know whats happening in the very near future and in turn when we need some help at the track.
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Post by caseracing on Mar 16, 2011 0:27:49 GMT 8
Meeting opened at 7.15pm
Attendees:
Dave Stevens
Bill Case
Melissa Case
Shaun Clark
Steve Kirk
Lisa Kirk
Troy Cox
Melissa Cox
Stuart Tottman
Apologies - Johny G
Meeting Points:
Positions to fill:
Secretary: Melissa Case voted in by Committee.
IT: Steve Kirk voted in to assist existing IT people.
Trophy's,
Quad Parts have sponsored half the cost of the trophy’s for the year which need to be ordered before end of April.
Approved Event Dates:
Pony Express series which will be points based on a 3 round series, the final prize so far is a set of tyres from Power Sports WA.
Pony 1 - 8th May
Pony 2 - 3rd July
Pony 3 - Sept 25th
Ride Days:
2nd Registration day to be held at Lancelin on Easter Sunday,
Poker Run 14th August
Xmas in July TBA
Xmas Party 20th November
AGM 17th Dec
There were other ride days suggested but have not yet been confirmed.
Coaching Days:
It was brought to our attention that Coaching Days need to be run by a MA approved Coach and working with children tickets are also required.
Membership Cards:
These are being done at the moment and Must be presented at the track if asked for by a Committee member. This is to stop NON Members riding there.
Web Site:
The web site has gone through a major over haul and is looking good, Steve Kirk has joined the Committee to assist Colin ( 4STYL3R) with the up keep of the web and help Troy Cox with the Forum.
Kitchen Tidy up:
The current Kitchen is a little run down and will be getting a face lift as soon as we can organise trades and materials.
Busy Bee's:
Unless there is more attendance at the busy bee's this year there will be a busy bee deposit to go with the yearly registration fees next year, this is set to be $50 and can be redeemed by doing a busy bee.
Info Pack:
We are putting together an info pack to go out with the registration cards and it will be at the track on the toilet building wall. If anyone has something they wish to add to it please forward it to me.
Junior Track:
There has been some members asking for more parking closer to the track, this would mean moving some of the junior track further south and moving a portion of the southern pony track.
Next time there is a few committee members available we will head out there and talk it through with our track manager.
Pony Express Track:
We have approached the land owner to the north of us to extend our track along the fire trail of there property which should give us a few extra km's of fresh trails. this is still being investigated.
Sponsors Area:
We are looking at paving or some form of hard footings to have a designated are for sponsors to bring their bikes, apparel and merchandise to the track on event days.
Kill Switches:
Although they are not mandatory we are highly recommending that people fit them for their safety.
2 Wheeler Access:
In the past people have requested permission to ride 2 wheelers at the track, this is strictly forbidden unless they live in the Gingin Shire and have proof of address, there is no other exception even for private track hire.
First Aid Room:
There is small amount of maintenance to be done to get this room back to a useable condition.
Locks For Toilets:
The toilets and water tank will be locked with the same lock as the front gate and will be required to be locked when the last person leaves.
Club Assets:
We have added a 5KVA Generator to our asset list as well as a new water fire pump, which can be hired with the tack, contact the committee for prices.
End of Meeting.
10pm
The next meeting will be at Dave Stevens.
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Post by TEEROY 34 on Mar 24, 2011 20:06:34 GMT 8
When is our next meeting People?
April 8th would be a month from the last one?
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Post by TEEROY 34 on Apr 8, 2011 18:01:16 GMT 8
HEY PEOPLE!!
NEXT MEETING IS DUE!
Happy to host at my place in Morley if required.
I would consider it urgent so we can lock in roles for the upcoming Pony Express 22 May, ie timekeeping, track prep, flags/fencing, general clean up of canteen/first aid room
I am available to go to the track this weekend if anyone wants to meet there to do a fence run/inspection/repair.
I suggets the committee meeting be held prior to THIS WEDNESDAY to ensure everything is in hand with enough time to sort anything outstanding?
Any thoughts from the committee members on this?
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Post by tomdave on Apr 8, 2011 18:08:11 GMT 8
thats great troy thats a go from me
Dave
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Post by steve27 on Apr 8, 2011 20:18:01 GMT 8
yea mate when ever where ever just let me know you all know my number can obtain it from bill
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Post by TEEROY 34 on Apr 8, 2011 21:35:57 GMT 8
Can we get people to Morley, Monday night (i know weeknight pain in the *ss but im busy Sunday night)
6.00 if you want pizza (lemme know if your having pizza so i can order enough),
meeting starts at 7.00.
Can bring kids, large playroom full of toys.
3 discovery drive, Morley
0422 208 387
Only other alternate is Wednesday night but Monday is better option for me.
Anyone available to help out with Pony event day or prep please let us know and we will throw you into the mix.
ATVWA Need helpers for(some tasks are on the day others prior to event)
Grounds keeping- general wip snip and tidy
Canteen tidy up/set up/operation on the day
Track Prep
Fencing maintenance.
Time Keeping on the day
Track Sweepers on the day
Sign Ins/Payments
Cheerleaders (..... no Stu! not you)
and anything else the committee comes up with from prev years.
PLEASE NOTE: Track will be closed 1 week prior to event Sat 14/5/11 - 21/5/11 (inclusive) for prep.
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Post by caseracing on Apr 9, 2011 8:50:52 GMT 8
Cheers for setting this up Troy, i'll be there but i'll have to see how Mel is on the day.
cheers Bill
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Post by homer on May 5, 2011 19:06:21 GMT 8
busy bee on the 14/5/11???
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Post by TEEROY 34 on May 5, 2011 20:28:51 GMT 8
gday homer, what you saying mate, you available on this date to do something up at the track?
work has kicked off but if your avail with your equipt etc im sure we can ensure we have someone there to assist
Streeto, the Track Manager, has already sorted some areas to be worked on so he is prob your best bet to get some info from in regards to what needs to be done.
Please hit Streeto up with a PM so we can get you locked in for the 14th, it would be greatly appreciated
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Post by homer on May 6, 2011 17:27:49 GMT 8
no worries.
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